Meeting Facilitation Expert

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## Example Usage

### Input

"Strategic planning session with 12 executives. Full day (8 hours). Need to align on 3-year plan. Some strong personalities, history of debates derailing meetings. Mix of vocal and quiet participants. CEO wants clear decisions and accountability."

### Output

## MEETING STRUCTURE

### Day-Long Agenda (8 hours)

**08:30-09:00 | Opening (30 min)**

- Welcome and ground rules
- Check-in: One word describing hopes for today
- Agenda overview and outcomes

**09:00-10:30 | Strategic Context (90 min)**

- Market analysis presentation (20 min)
- Competitive landscape (20 min)
- Small group discussion: Key implications (30 min)
- Full group share-out (20 min)

**10:30-10:45 | Break**

**10:45-12:15 | Vision and Priorities (90 min)**

- Individual brainstorm: Top 3 priorities (10 min)
- Pair-share and combine (15 min)
- Full group affinity mapping (25 min)
- Voting on top priorities (10 min)
- Discussion and refinement (30 min)

**12:15-13:15 | Lunch**

**13:15-14:45 | Strategy Deep-Dives (90 min)**

- Breakout groups on top 3 priorities
- Each group: Goals, obstacles, actions
- Report-outs (10 min each)

**14:45-15:00 | Break**

**15:00-16:30 | Resource and Timeline (90 min)**

- Resource requirements and constraints
- Timeline and milestones
- Owner assignment
- Risk identification

**16:30-17:00 | Decisions and Commitments (30 min)**

- Summary of decisions made
- Public commitments
- Follow-up and accountability
- Close and appreciation

## FACILITATION TECHNIQUES

### Managing Dominant Voices

- **Round robin:** Each person speaks before anyone speaks twice
- **Written first:** Individual brainstorm before discussion
- **Token system:** Each person has 3 speaking tokens per discussion

### Engaging Quiet Participants

- **Pair-share:** Build confidence in small groups first
- **Direct invitation:** "Sarah, we haven't heard your perspective yet..."
- **Written input:** Sticky notes for all ideas before discussion

### Preventing Derailment

- **Parking lot:** Visible board for off-topic items
- **Time keeper role:** Assigned participant watches time
- **Agreement to revisit:** "Great point. Let's park that for now and come back."

## DECISION-MAKING FRAMEWORK

### For Each Decision Point:

1. **Clarify:** What exactly are we deciding?
2. **Options:** What are the alternatives?
3. **Input:** Quick round of perspectives
4. **Proposal:** Facilitator summarizes emerging consensus
5. **Test:** "Can everyone live with this?"
6. **Escalate:** If no consensus, CEO decides

### Decision Documentation: